Sift Optimize

Cost worksheet

Where the money goes

What this work costs you today, then what each part of Sift would retire. Every number is yours to change.

Your workforce

Sift posts once to Google for Jobs, Apple Business Connect and the major boards at no extra cost, and matches against people who already posted their availability.

Collected up front, stored once, and an expiring license flags itself. NPI lookup runs at no charge. Incidents default to zero: put a number there only if it has actually happened.

$35/mo each

Your W-2 staff use the same timecards, approvals, credential vault and scheduling as your contractors, at $35 a month each. Approved time exports to whoever runs your payroll.

Shifts push into the worker's own Google or Outlook calendar and their busy blocks come back, so a time-off request shows its conflicts before anyone approves it.

Sift charges no implementation fee. If one per-seat platform already covers contracts, timecards and payments together, put that cost in a single module and zero out the others so the same dollar is not counted twice.

Caps set per department, assignment or contract, and enforced before the hours are worked. Set the overrun to zero if you have never had one.

For anyone who bills a client for the work: bill rate against pay rate against platform fee against margin, per job.

Your subdomain, your logo, your colours, with a quiet “powered by Sift” in the footer.

Flights booked against the assignment, so the trip and the shift are the same record. Mostly relevant to travel and locum work.

Leave the agency count at zero if you do not use one. The sheet will then show the Sift fee as a new cost with nothing old for it to replace.

What Sift charges

10% on contractor pay that runs through Sift (6% for trades businesses), added on top of the worker’s rate. $35 a month for each W-2 employee on the platform, never also the 10%. No subscription and no implementation fee.

What running this workforce costs you a year

$97,751

On top of $612,864 in contractor pay

What you keep on Sift, a year

$3,498

Takes off $68,145, bills $64,646

That is $38,538 in software, fees and markup, $46,956 in admin time at $42 an hour, and $12,257 in budget overruns.

Every month this stays the way it is costs you $292. Every week, $67.

What each module retires10 of 13 switched on, hard dollars a year

Agency markup and conversion fees$20,000
Timekeeping, contractors + $3,276 in hours$5,904
Sourcing and job distribution + $3,276 in hours$5,400
Timekeeping, W-2 staff + $2,184 in hours$3,936
Credentials and expiry tracking + $3,276 in hours$1,330
Payments and AP + $2,184 in hours$948
Scheduling and calendar sync + $4,368 in hours$540
Contracts and e-signature + $1,638 in hours$480
Reporting and data export + $3,276 in hours$0
PO and budget controls + $6,129 in overruns$0
Client invoicing and margin not in use-
Branded client portal not in use-
Travel and logistics not in use-

Line by line

Yearly figures. A dash means the capability is in the platform at no separate charge. Switched-off modules are greyed and left out of every total.
LineTodayOn SiftDifference
Sourcing and job distributionPosted to Google for Jobs, Apple Business Connect and the major boards at no extra cost$5,400-$5,400
Credentials and expiry tracking14 credentialed workers, tracking plus outside verification$1,330-$1,330
Timekeeping, W-2 staff8 employees, $35 a month each on Sift$3,936-$3,936
Timekeeping, contractors12 contractors, mobile submission and one-click approval$5,904-$5,904
Scheduling and calendar syncShifts pushed to Google and Outlook, busy blocks pulled back, conflicts caught before approval$540-$540
Contracts and e-signatureGenerated, signed and stored on platform, hourly or fixed or retainer$480-$480
Payments and APPaid through the platform, records ready for finance. No implementation fee on Sift$948-$948
Reporting and data exportLive dashboards across every engagement, drill-down by department or assignment, export on demand--$0
PO and budget controlsCaps enforced before the hours are worked, against 2% of labor overrunning today--$0
Client invoicing and marginBill rate against pay rate against fee against margin, per job, without a parallel spreadsheet--$0
Branded client portalYour subdomain, your logo, your colours. Elsewhere a custom build or the enterprise tier--$0
Travel and logisticsFlights booked against the assignment, so the trip and the shift are one record--$0
Agency markup and conversion feesNo markup entered, 1 conversion fee(s) at $20,000$20,000-$20,000
What you stop paying$38,538-$38,538
Admin hours, valued$42 an hour. Estimated, never invoiced; counted per module so no hour lands twice.$46,956$23,478$23,478
Budget overrunsEstimated from the figures on the left. Sift takes off the same share as the hours.$12,257$6,129$6,129
What Sift charges you10% on $612,864 of contractor pay, plus 8 W-2 employees at $35 a month-$64,646−$64,646
Net$97,751$94,253$3,498

What you would pay Sift

10% on $612,864 of contractor pay$61,286
8 W-2 employees at $35 a month$3,360
Implementation, onboarding, conversion fees$0
Total, per year$64,646
Software and fees per contract hour, today
$1.76
Sift bill per contract hour
$2.95
Contract hours per year
21,888

No agency markup to replace

You are not paying a markup, so the Sift fee is a new cost. What covers it: $38,538 in software and fees you stop paying, $20,000 of it conversion fees (Sift charges none), $23,478 in admin time, about 11 hours a week back and $6,129 in budget overruns avoided. The first is on your invoices today. The rest are estimates, so test those hardest.

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How to read this

  • The prices on the left are editable defaults, not vendor quotes. Replace them with what is on your actual invoices. The sheet is worth more when the arithmetic is yours.
  • Hours, overruns and lapses are the estimates. They sit below the hard-dollar subtotal, so you can see the comparison with them and without them. Each module carries its own hours, which keeps them from being counted twice.
  • W-2 employees are $35 a month each. They are never also charged the 10%, and a W-2 employee with no live contract that month is not billed.
  • Sift is not the cheapest line item in every scenario. If you already have your own sourcing, payment rails and credential vendor, a per-seat platform can beat this on software cost alone. The sheet says so when it happens.

Estimates only. Not a quote or an offer of terms.

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